Office Assistant / Document Controller

An esteemed leading Contracting Company is seeking a reliable and organized Office Assistant / Document Controller to support our Engineering Division. The selected candidate will be based in Jeddah.

Educational Qualification

• Diploma or Bachelor's Degree in Business Administration, Office Management, Engineering, or a related discipline

Requirements
• Minimum 2 years of KSA experience as a Document Controller or Office Assistant, preferably in an engineering, MEP, or fire protection contracting company
• Controlling the flow of project documents, including drawings, shop drawings, submittals, RFIs, material approvals, method statements, and transmittals
• Maintaining document registers and logs, and tracking the status of submissions, approvals, and responses from clients and consultants

• Managing document revisions and version control to ensure only the latest approved documents are in use
• Distributing documents to the relevant engineers and site teams, and keeping records of issue and receipt
• Maintaining organized hard copy and electronic filing systems, and archiving project records
• Preparing letters, memos, and routine correspondence with clients, consultants, and suppliers
• Coordinating meetings, taking minutes, and following up on action items
• Supporting engineers with printing, scanning, data entry, and general administrative tasks

• Proficiency in MS Office (Word, Excel, Outlook); experience with document management systems (e.g., Aconex) or PDF editing tools is an advantage
• Good organizational skills, attention to detail, and the ability to handle multiple tasks
• Transferable Iqama with a minimum validity of 3 months

• Good command of English and Arabic (Arabic is highly preferred)

We Offer
• Attractive salary package based on qualifications and experience
• Other benefits as per Saudi Labor Law

Interested candidates are requested to send the following documents:
• Updated CV
• Copy of Iqama
• Copy of Educational Certificates

Email: cvjedrecruit@gmail.com