Hiring !!! Document Controller – Facility And Property Management

We're Hiring: Document Controller – Facility and Property Management
📍 Location: Saudi Arabia
🏢 Industry: Construction / Project Management
🕒 Employment Type: Full-Time
We are seeking an experienced and results-driven Document Controller to lead and oversee large-scale construction projects from initiation through completion. The ideal candidate will have a strong background in project planning, execution, stakeholder management, and team leadership, ensuring projects are delivered safely, on time, within budget, and to the highest quality standards.
Key Responsibilities:
To support the Operations Division in the documentation required for ISO 9001, shared folder management, IMS, reporting requirements, demands & ad-hoc requests, but not limited to the following:
1. Develop, organize, and maintain controlled documents in alignment with ISO 9001 quality management requirements.
2. Ensure that all Standard Operating Procedures (SOPs), policies, workflows, and manuals are accurate, updated, and approved by relevant stakeholders.
3. Coordinate with process owners to collect supporting records and evidence for audits and certifications.
4. Facilitate document reviews, version updates, and approvals in compliance with ISO 9001 standards.
5. Maintain the Operations Division’s document repository, ensuring consistent file naming, proper categorization, and secure access.
6. Enforce version control practices to ensure staff are working with the most current documents.
7. Align documentation with requirements of ISO 9001 and other management systems as applicable.
8. Ensure proper integration of procedures and cross-references within the IMS to avoid inconsistencies.
9. Support audits and assessments of the IMS by preparing, organizing, and providing requested documentation.
10. Implement document access protocols to safeguard data confidentiality and integrity.
11. Preparing regular reports, dashboards, and compliance updates to meet management and audit requirements.
12. Assisting in internal and external audit preparations, including retrieval and submission of supporting documentation.
13. Managing the shared folder system, including structure, access permissions, and document security.


Deliverables
Item Description
1. ISO 9001 Documentation Package • Controlled copies of Quality Manual, SOPs, Work Instructions, Policies, and Forms.
• Documented procedures aligned with ISO 9001 requirements.
• Updated records of compliance, approvals, and revisions.
• Maintain the Operation Divisions Master Registers & Records of Retention as denoted in the OD Document Control Procedure.
• Management of Change documentation
2. Shared Folder Structure & Management • Standardized folder hierarchy with access rights defined.
• Version-controlled files with documented revision logs.
• Periodic audits to ensure proper use and document security.
• Staff shall be competent in Microsft365 Share-point and One-drive architecture set up and implementation.
3. Integrated Management System (IMS) Records • Complete IMS documentation covering ISO standards (e.g., 9001, 14001, 45001).
• Matrix of compliance requirements with evidence of implementation.
• Updated integration reports for management review.
4. Audit & Compliance Documentation • Internal audit reports, checklists, and evidence files.
• External audit preparation packages with all supporting documents.
• Records of non-conformities, corrective and preventive actions.
5. Reporting Deliverables • Monthly and quarterly documentation compliance reports.
• Ad-hoc reports as required by management or external stakeholders.
6. Training & Awareness Materials • Document control guidelines and user manuals.
• Training decks for Operations Division staff on document handling.
7. Ad-Hoc Requests & Special Projects • On-demand documentation support for projects, initiatives, or executive requirements.
• Support in drafting or formatting operational reports, presentations, and submissions.
• Updated templates, formats, and control registers.

Requirements:
• Bachelor's Degree in Civil Engineering, Construction Management, or a related field.
• Minimum 12–15 years of experience in construction project management.
• Proven track record of successfully managing large-scale commercial, residential, infrastructure, or mixed-use projects.
• Professional certifications such as PMP, PRINCE2, or equivalent are preferred.
• Strong knowledge of project management methodologies, contracts, and construction practices.
• Excellent leadership, communication, negotiation, and stakeholder management skills.
• Proficiency in MS Project, Primavera P6, and Microsoft Office Suite.
• Strong understanding of cost control, scheduling, quality management, and risk assessment.
Preferred Qualifications:
• Experience working in Saudi Arabia or GCC countries.
• Knowledge of local regulations, construction standards, and permitting processes.
• Ability to manage multiple projects and multidisciplinary teams.
What We Offer:
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