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Executive Secretary Is Required In JUBAIL, SAUDI ARABIA
Negotiable
الدمام · Posted 1d ago · 1 views
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Description
Executive Secretary / Administrative Assistant
Location: Jubail, Saudi Arabia
We are seeking a highly organized, professional, and dependable Executive Secretary to support management and coordinate daily administrative activities.
Key Responsibilities:
* Manage executive calendars, appointments, meetings, and business schedules.
* Handle incoming and outgoing correspondence, emails, telephone calls, and official communications.
* Maintain confidential records, contracts, reports, and management documents.
* Organize physical and electronic filing systems for easy document retrieval.
* Follow up with departments, clients, suppliers, and other stakeholders on pending matters.
* Prepare letters, memos, reports, quotations, and other business documents.
* Monitor deadlines, commitments, approvals, and management instructions.
* Support office administration, document control, and general coordination activities.
* Assist management in tracking projects, assignments, and operational priorities.
Requirements:
* Minimum of 5 years of experience as an Executive Secretary, Administrative Assistant, Office Administrator, or in a similar position.
* Previous experience in documentation, filing, records management, and document control.
* Diploma or bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field is preferred.
* Fluency in English, both written and spoken.
* Typing speed of approximately 60–70 words per minute with a high level of accuracy.
* Advanced knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
* Excellent business correspondence and professional email-writing skills.
* Strong communication, interpersonal, and coordination skills.
* Excellent organizational, planning, and time-management abilities.
* Ability to prioritize tasks and manage multiple assignments simultaneously.
* Ability to work independently with minimal supervision.
* Strong attention to detail and accuracy.
* Ability to prepare professional reports, presentations, meeting minutes, and management summaries.
* Ability to handle confidential and sensitive information professionally.
* Strong follow-up skills and the ability to monitor deadlines and pending actions.
* Problem-solving skills and the ability to work effectively under pressure.
* Professional appearance, positive attitude, and strong work ethics.
* Previous experience supporting senior management or company executives is preferred.
* Experience in industrial, trading companies.
* Familiarity with ERP, CRM, document-management, or electronic filing systems.
* Candidate must currently be located in Saudi Arabia.
* A transferable Iqama is mandatory.
Key Technologies:
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Microsoft Teams
* Electronic document and filing systems
* AI productivity tools.
Qualified candidates who meet the above requirements are invited to send their updated CV to: jobs@al-asdaf.com
Please mention “Executive Secretary - Jubail” in the email subject line.
Location: Jubail, Saudi Arabia
We are seeking a highly organized, professional, and dependable Executive Secretary to support management and coordinate daily administrative activities.
Key Responsibilities:
* Manage executive calendars, appointments, meetings, and business schedules.
* Handle incoming and outgoing correspondence, emails, telephone calls, and official communications.
* Maintain confidential records, contracts, reports, and management documents.
* Organize physical and electronic filing systems for easy document retrieval.
* Follow up with departments, clients, suppliers, and other stakeholders on pending matters.
* Prepare letters, memos, reports, quotations, and other business documents.
* Monitor deadlines, commitments, approvals, and management instructions.
* Support office administration, document control, and general coordination activities.
* Assist management in tracking projects, assignments, and operational priorities.
Requirements:
* Minimum of 5 years of experience as an Executive Secretary, Administrative Assistant, Office Administrator, or in a similar position.
* Previous experience in documentation, filing, records management, and document control.
* Diploma or bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field is preferred.
* Fluency in English, both written and spoken.
* Typing speed of approximately 60–70 words per minute with a high level of accuracy.
* Advanced knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
* Excellent business correspondence and professional email-writing skills.
* Strong communication, interpersonal, and coordination skills.
* Excellent organizational, planning, and time-management abilities.
* Ability to prioritize tasks and manage multiple assignments simultaneously.
* Ability to work independently with minimal supervision.
* Strong attention to detail and accuracy.
* Ability to prepare professional reports, presentations, meeting minutes, and management summaries.
* Ability to handle confidential and sensitive information professionally.
* Strong follow-up skills and the ability to monitor deadlines and pending actions.
* Problem-solving skills and the ability to work effectively under pressure.
* Professional appearance, positive attitude, and strong work ethics.
* Previous experience supporting senior management or company executives is preferred.
* Experience in industrial, trading companies.
* Familiarity with ERP, CRM, document-management, or electronic filing systems.
* Candidate must currently be located in Saudi Arabia.
* A transferable Iqama is mandatory.
Key Technologies:
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Microsoft Teams
* Electronic document and filing systems
* AI productivity tools.
Qualified candidates who meet the above requirements are invited to send their updated CV to: jobs@al-asdaf.com
Please mention “Executive Secretary - Jubail” in the email subject line.
