Admin Secretary / PMO (Female - Filipina)

Qualifications

- Diploma or Bachelor's Degree in Business Administration, Office Management, Secretarial Studies, Project Management, or a related discipline.

Professional Experience

- Minimum of 3–5 years of experience in administrative support, secretarial services, project coordination, or office management.
- At least 2 years of experience supporting Project Management Offices (PMO), project managers, or facility management operations.
- Experience in large-scale facility management, industrial, or commercial projects is preferred.
- Proven experience in handling project documentation, correspondence, meeting coordination, and administrative reporting.

Technical Knowledge

- Thorough understanding of office administration, secretarial duties, and project coordination procedures.
- Familiarity with Project Management Office (PMO) functions, workflows, and reporting requirements.
- Knowledge of document control procedures, filing systems, and records management.
- Understanding of project schedules, progress tracking, deliverables, and reporting requirements.
- Familiarity with purchase requisitions, procurement documentation, invoices, and administrative approvals.
- Knowledge of manpower attendance monitoring, timesheets, leave records, and personnel documentation.

Computer Skills

- Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Proficiency in Microsoft Teams, SharePoint, and electronic document management systems.
- Ability to prepare professional reports, presentations, spreadsheets, organizational charts, and correspondence.
- Good typing speed, data entry accuracy, and electronic filing capabilities.
- Experience using Enterprise Resource Planning (ERP) is preferred.